Organise your own Sleep Walk FAQs
Anyone across the country can organise their own Sleep Walk. We will fully support you through all the aspects of organising your walk, from mapping out the route, to participant recruitment and fundraising. You can organise your Sleep Walk anytime, but we recommend you select a date between 18 November to 18 December.
Once you have registered you will receive your Organiser’s Guide, which contains information on all aspects of organising a charity walk from how to map out a route to promoting your event to friends and family to join you as well as fundraising. The events team will also be on hand to answer any questions you have.
We will also send you regular emails with lots of useful tips to help you along the way. You can also join the organise your own Sleep Walk Facebook group, where we will post helpful hints and information. You can share ideas and get help from other Sleep Walk organisers.
It’s free to register to organise your own Sleep Walk and there is no minimum fundraising target. You will be given the option to donate towards your Organiser’s Guide when you sign up – this will be posted out to you within two weeks from registering. We ask you do fundraise to support Shelter’s vital work to help those in bad housing or homelessness this winter.
So that we can make sure you have everything you need that would be particularly relevant for schools, we advise that you contact us separately on email@example.com or 0344 515 1190, or make sure that you clearly mark yourself as organising on behalf of a school when you register.
We have lots of advice to offer businesses and organisations wanting to organise a charity walk, from corporate fundraising options that may you may not be aware of, such as matched giving, to how to best involve staff, provide them with a fun and engaging Christmas walk event and inspire them to fundraise.
Depending on where your walk is taking place (what the route is, start and finishing points) and who is involved, you may either choose to take out some insurance, or you may be obliged to. As per the terms and conditions that you accept when registering to organise your own Sleep Walk, we ask you to make sure that you have the appropriate cover in place for the event you are planning, as you are not covered under Shelter’s Public Liability Insurance.
If you are organising your walk on behalf of an organisation, such as a business or school, there should be insurance policies in place for you to check and potentially extend to cover your walk. Similarly, any venues you are working with may be able to cover you under their insurance or extend it to include your walk.
You may also wish to speak to your local council, as they may be able to advise you on health and safety, insurance, and any licensing requirements, as well as having more information about the local area where your walk is taking place, and the route you plan to take.
If you do need to pay for insurance, you can, of course, choose to take it out of your fundraising total, or find someone to sponsor the cost.
You can have as few or as many people on your walk as you like. When you register, we ask you how many people you estimate will take part in your walk, so that we can identify what sort of support you will need from us and make sure you have everything you need.
As the organiser, when you register you will receive a walker pack which will include your Organisers Guide, Shelter scarf, stickers and a Sleep Walk ribbon in the post two weeks from when you sign up. You will also be able to download invites, posters, arrows, and start and finish signs online.
There is lots of advice on how to promote your walk and engage people to participate and fundraise in our Organiser's Guide which you can download once you have registered.
You will be able to set up an event on Facebook and share it. Why not look up your local Shelter store and ask them if they can help promote?
The Organiser's Guide you receive after registering has full details on how to fundraise and different methods of collecting donations. With a JustGiving account, you don't need to do anything as the money is automatically sent to Shelter. You can also use your JustGiving account to pay in any offline donations you receive. We also accept cheques and payments over the phone.