Making an inventory

This content applies to England only.

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Having a detailed inventory could help you get your deposit back at the end of your tenancy.

What is an inventory?

An inventory is a list of everything that your landlord has provided with the property you're renting, including: furniture, carpets, curtains, appliances and kitchenware. It should also state the condition everything is in - particularly anything that was already damaged, marked or worn before you moved in.

Why do I need an inventory?

An inventory can help avoid a dispute over your deposit when you move out because it proves what state the property was in when you moved in. It's in your landlord's interest to provide an inventory, as well as in your own interest. If you break or damage anything while you are living there, the inventory shows that it wasn't broken before you moved in. On the other hand, if anything in the property is already damaged, the inventory can prove that you didn't do it.

How do I get an inventory?

Your landlord or letting agent should supply you with an inventory. Ask for one if they haven't done so. You should then check it carefully to make sure that any existing damage is recorded. If you think changes need to be made, discuss these with your landlord and then both of you should sign to say you agree.

If your landlord or agent won't provide an inventory, you can make one yourself and get an independent witness (someone who doesn't live in the property) to sign it and send a copy to the landlord. You can use our sample inventory form to get started. It also helps if you take photos of the property (especially any existing damage) when you first move in.

You could also consider employing an independent inventory clerk to make the inventory for you. These are private companies and they will charge you for their service, but using one may help if there is a dispute between you and your landlord at the end of the tenancy.

What else do I need to do?

Before you sign the inventory, check it carefully and make a note of any damage that isn't listed. Make sure that everything in the property is included on the inventory and that there is nothing listed on the inventory that you can't find in the property.

Once you are happy that the inventory is correct, make sure that both you and the landlord/agent (or an independent witness) sign it. Keep a copy in a safe place.

What other records should I keep?

It's always a good idea to keep records - just in case! If there's a dispute at the end of the tenancy they could make a big difference. Useful items might include: