How to check and agree an inventory
An inventory is a document which shows what the property was like when you moved in.
It can help avoid disputes with your landlord about getting your deposit back.
It should be easy to understand. It should say who did the inventory and when.
Only sign and date the inventory when you are happy that it is accurate. Keep a copy.
Check the inventory
Check the inventory carefully before you sign it.
It should describe the whole property.
It should also say what is in the property, with details about the condition of:
the walls, ceiling and floor
the paintwork
carpets and curtains
any furniture and appliances
fittings such as cupboards
windows and doors
The inventory should say if there are smoke alarms and any carbon monoxide detectors. It should say if they work.
The inventory can also have a record of meter readings.
If something is wrong in the inventory
You can change the inventory to record anything that is wrong.
For example, you can:
add details of anything missing
record damage that has not been added
note if something is not working, for example, an extractor fan
change meter readings that are wrong
Take photos of any cracks, marks or scratches even if they are in the inventory.
Keep records of repairs
Report repairs to your landlord in writing as soon as possible.
Keep records if you replace or fix something, for example, because you broke it by accident.
Check your agreement for what to do if you break something.
Keep copies of letters, emails and messages between you and your landlord.
Keep a record of any damage to your belongings or health from repairs not being done.
Check your inventory when you move out
Try to be there if your landlord or agent does a checkout inspection.
Make sure any disagreements are recorded. You can show proof of damage that was there before you moved in.
Sign and date the checkout inventory if you are happy with it. Keep a copy.
Disputes at the end of your tenancy
Your landlord could take money from your deposit if you break or damage things. They should not make deductions for normal wear and tear.
Find out more about:
A tenancy deposit protection scheme or court expects your landlord to have evidence of damage.
Does my landlord have to do an inventory?
They do not have to.
If they do not or if you are unhappy with their inventory, you could pay an independent inventory clerk to write one.
You're unlikely to get the money back if you pay for your own inventory.
Last updated: 19 December 2024
