How to check and agree an inventory

An inventory is a document which shows what the property was like when you moved in.

It can help avoid disputes with your landlord about getting your deposit back.

It should be easy to understand. It should say who did the inventory and when.

Check the inventory

Check the inventory carefully before you sign it.

It should describe the whole property.

It should also say what is in the property, with details about the condition of:

• the walls, ceiling and floor

• the paintwork

• carpets and curtains

• any furniture and appliances

• fittings such as cupboards

• windows and doors

The inventory should say if there are smoke alarms and any carbon monoxide detectors. It should say if they work.

The inventory can also have a record of meter readings.

If something is wrong in the inventory

You can change the inventory to record anything that is wrong.

For example, you can:

• add details of anything missing

• record damage that has not been added

• note if something is not working, for example, an extractor fan

• change meter readings that are wrong

Take photos of any cracks, marks or scratches even if they are in the inventory.

Keep records of repairs

Report repairs to your landlord in writing as soon as possible.

Keep records if you replace or fix something, for example, because you broke it by accident.

Check your agreement for what to do if you break something.

Keep copies of letters, emails and messages between you and your landlord.

Keep a record of any damage to your belongings or health from repairs not being done.

Check your inventory when you move out

Try to be there when your landlord or agent does a checkout inventory when you move out.

You can make sure any disagreements are recorded. You can show proof of damage that was there before you moved in.

Sign and date the checkout inventory if you are happy with it. Keep a copy.

Disputes at the end of your tenancy

If you broke or damaged anything in the property, your landlord can take money from your deposit.

Your landlord should not make deductions for normal wear and tear, like worn carpets or faded curtains.

You can dispute unfair deductions from your tenancy deposit.

A tenancy deposit protection scheme or court expects your landlord to have evidence of damage.

Does my landlord have to do an inventory?

They do not have to.

If they do not or if you are unhappy with their inventory, you could pay an independent inventory clerk to write one. 

You're unlikely to get the money back if you pay for your own inventory.