How to check and agree an inventory
An inventory:
helps prove the state of the property when you moved in
can help avoid disputes about returning your deposit
The landlord or letting agent should draw up an inventory for you when your tenancy starts. They should do another one when you move out.
It should be easy to understand and say who carried it out and when.
It's in your landlord's interest to provide an inventory but it's not a legal requirement.
If they do not do an inventory or if you think that what's provided is inadequate you could pay an independent inventory clerk to draw one up.
You're unlikely to get the money back if you pay for your own inventory.
Check and sign
Check the inventory before you sign it.
It should have an overview of the whole property and a list of its contents, with details about the condition of:
the walls, ceiling and floor
the paintwork
carpets and curtains
any furniture and appliances
fittings such as cupboards
windows and doors
The inventory should say whether smoke alarms and any carbon monoxide detectors are provided and working.
The inventory may also contain a record of meter readings.
You can change the inventory to record anything that's wrong. For example:
add details of anything missing
damage that's not been recorded
if something's not working
change incorrect meter readings
Take photos of any cracks, marks or scratches that are not recorded in the inventory.
Only sign and date the inventory when you are happy that it is accurate. Keep a copy.
Keep records of repairs
Report repairs to your landlord in writing as soon as possible.
Keep records if you replace something you broke or had something mended (for example because of accidental damage).
Keep copies of correspondence between you and your landlord.
Keep a record of any damage to your belongings or health that results from repairs not being done.
Check your inventory when you move out
Try to be there when your landlord or agent does a check out inventory when you move out.
You can make sure any disagreements are recorded and provide proof of damage that was there before you moved in.
Sign and date the check out inventory if you're happy it's accurate.
Disputes at the end of your tenancy
If you broke or damaged anything in the property while you were living there, your landlord can make deductions from your deposit.
Your landlord should not make deductions for normal wear and tear, such as worn carpets or faded curtains.
You can dispute unfair deductions from your tenancy deposit.
A tenancy deposit protection scheme or court will expect your landlord to provide evidence to support any deductions made.
Last updated: 22 July 2022
